8 Good Landlord Habits That Promote Long-Term Tenancies

Updated: November 2023

Stepping into the shoes of a good landlord is more than just a role; it’s embracing the journey of how to be a good landlord—a commitment to excellence that shapes lives and communities.

Embodying the traits of a successful landlord can elevate the act of renting property into a fulfilling career. But what does it take to navigate the intricate dynamics of property management and tenant relations?

The secret lies in good practices—those that exceed the bare minimum. From understanding legal responsibilities to fostering positive tenant interactions, every action is a step toward becoming a landlord whom tenants admire and trust.

Let’s explore the art of being a good landlord, and unlock the strategies that lead to becoming a successful landlord in the ever-evolving landscape of property management.

1) Professionalism in Property Management

Navigating the realm of property rental requires a shift in perspective: seeing yourself not just as a property owner, but as a business entrepreneur.

As a professional landlord, the key is to run your rental as a business, ensuring that every decision aligns with a strategic vision for growth and sustainability.

This approach involves systematic management, from tenant screening to financial planning, and a commitment to upholding professional standards in every interaction.

By adopting a business mindset, landlords can craft a reputation for reliability and professionalism that resonates within the market and sets the foundation for long-term success.

2) Crafting a Clear Tenancy Agreement

A well-drafted lease is the cornerstone of a successful landlord-tenant relationship. It clarifies expectations and solidifies the responsibilities of each party, leaving little room for misunderstandings.

In the UK, this is often encapsulated in an Assured Tenancy Agreement (AST), which serves as a legally binding document that outlines terms and conditions in a clear, concise manner.

Crafting a thorough lease agreement is not just about legal compliance; it’s about setting the stage for a transparent and professional relationship with your tenants, ensuring both parties are aligned from the outset.

A letting agent or your solicitor can help you draw one up or alternatively you can visit websites like the Citizens Advice for support.

3) Building Positive Tenant-Landlord Relationships

Fostering a good landlord-tenant relationship is fundamental to the success of your property management endeavors. It starts with a genuine commitment to respect your tenants as both individuals and partners in this business arrangement.

By demonstrating respect, you not only adhere to ethical practices but also establish a foundation for open communication and mutual understanding.

4) Balancing Fairness with Firmness

To be a fair landlord is to strike a delicate balance between being approachable and maintaining the necessary boundaries that define the professional nature of the landlord-tenant relationship.

While it’s important to be understanding and accommodating, it’s equally crucial to enforce lease terms and property rules consistently

As the saying goes, if you’re too nice to people:

There is a difference between being respectful and being too nice and you must make these boundaries very clear.

5) Prompt Responses to Repairs and Maintenance

Addressing quick repairs and adhering to landlord maintenance duties are critical for tenant satisfaction and the longevity of your property.

Immediate and effective responses to repair requests demonstrate reliability and commitment to your tenants’ well-being.

This approach not only resolves issues efficiently but also helps to maintain and potentially increase your property’s value.

Being known as a landlord who responds with urgency to maintenance can build trust and a positive reputation among current and prospective tenants.

6) Ensuring Property Safety and Cleanliness

Meeting rental property safety requirements is a legal and ethical cornerstone of property management. Landlords must ensure that their properties comply with all safety regulations, offering tenants peace of mind and a secure living environment.

A clean and secure property goes a long way in attracting and retaining tenants. Regular maintenance, timely cleanliness checks, and the implementation of effective security measures are essential. They not only contribute to the tenants’ quality of life but also protect the property’s value and the landlord’s investment.

Safety Compliance: Every landlord is mandated to ensure their rental adheres to strict rental property safety standards. This includes regular checks for fire, electrical, and structural integrity, as well as up-to-date certifications for gas and electrical appliances. Understanding these requirements and integrating them into your management routine is critical.

Maintaining Cleanliness: A clean property isn’t just about aesthetics; it affects tenant health and safety. Instituting a rigorous cleaning protocol and encouraging tenants to maintain these standards ensures a pleasant living environment.

Security Measures: Implementing robust security measures reassures tenants and deters potential threats. Whether it’s installing secure locks, surveillance systems, or ensuring adequate lighting around the property, these actions contribute significantly to the overall safety and integrity of your rental property.

By vigilantly maintaining these aspects, you protect not only your property and investment but also foster a safe and comfortable environment for your tenants.

7) Screening Tenants Effectively

The tenant screening process is a critical step in safeguarding your rental business from potential risks. Effective screening helps screen out bad tenants who may default on rent or cause property damage. Some things you must do include:

• Checking their credit history.
• Getting references from multiple people.
• Background information such as employment and income.
• Past evictions or bankruptcies if any.

8) Get insured

Landlord insurance is an essential safeguard, offering a financial safety net against various potential losses and liabilities associated with renting out a property. This insurance can cover property damage, lost rental income, and legal costs, among other risks.

Ensuring that you have a comprehensive policy to protect rental property interests is not just about compliance; it’s about peace of mind. It’s advisable for landlords to review their insurance coverage regularly to keep up with the changing scope of their investment and the market’s evolving risks.

Related: Contents Insurance Explained

Final Thoughts & Key Takeaways

In the journey of becoming a successful landlord, the key is embracing adaptability and a commitment to excellence. The successful landlord tips highlighted in this article are not exhaustive but serve as pivotal principles in establishing a thriving rental enterprise.

Key Takeaways:

• Professionalism: Run your rental as a business and be a professional landlord.
• Clear Tenancy Agreement: Ensure a well-drafted lease and an assured tenancy agreement (AST) for clarity.
• Positive Relationships: Foster a good landlord-tenant relationship through respect and communication.
• Fairness and Firmness: Balance kindness with clear rules as a fair landlord.
• Maintenance: Be prompt with quick repairs and landlord maintenance duties.
• Safety and Cleanliness: Adhere to rental property safety and maintain a clean and secure property.
• Tenant Screening: Conduct a thorough tenant screening process.
• Insurance: Protect your assets with comprehensive “landlord insurance.
• Continual Learning: Embrace ongoing education for “becoming a successful landlord” with successful landlord tips.

Remember, a successful landlord not only builds a profitable business but also contributes positively to their tenants’ lives and the community at large.